We build the admin panels, job trackers and reports your team works in every day, shaped around how you already run things. Everyone sees what’s due, the right people see the money, and nothing lives only in the group chat.
The problem
Spreadsheets and group chats carry a small team a long way. Then the business grows, and they start costing you jobs and evenings.
“Only one person really understands the job sheet, and they’re on holiday this week.”
One shared tool with clear fields and statuses, so anyone on the team can pick it up.
“A job got missed because the message was buried in the group chat.”
Every job lives in one list with a crew and a due date, so nothing slips through.
“We type the same customer details into the sheet, the invoice and the calendar.”
Enter it once. The tool fills in the rest, or connects to the software you already use.
“I don’t know what’s overdue until a customer rings to ask.”
Late work flags itself, and a summary lands in your inbox before the week starts.
“Everyone can see everything, including prices and pay rates.”
Roles and permissions: crews see their own jobs, the office sees the money.
“Pulling the monthly numbers together takes most of a day.”
Reports that are always up to date, and an export when your accountant asks.
Live demo
This one is for a made-up landscaping company. Move jobs between columns, search and bulk-assign in the table, open a job to leave a note, then view it as a crew member. Everything is sample data, and you can reset it any time.
TryDrag a job to another column, or open it and move it
Week of Mon 12 Oct · sample data
J-1054
Retaining wall site visit
D. Kim · Hillcrest
J-1046
Tree removal
Parkline Apartments · Riverbend
J-1045
Lawn aeration
T. Nguyen · Westgate
J-1052
Fence repair
J. Brennan · Riverbend
J-1041
Autumn cleanup
Hartley residence · Elm Park
J-1047
Mulch and edging
Greene family · Elm Park
J-1053
Weekly mowing
Brookside HOA · Northside
J-1049
Sod install
Lakeside Library · Northside
J-1056
Stump grinding
P. Walsh · Westgate
J-1043
Patio install
M. Alvarez · Hillcrest
J-1048
Drainage fix
K. Osei · Hillcrest
J-1042
Irrigation repair
Oakview Dental · Riverbend
J-1044
Hedge trimming
Brookside HOA · Northside
J-1055
Irrigation winterize
Oakview Dental · Riverbend
J-1051
Garden bed rebuild
S. Moreau · Elm Park
J-1050
Leaf removal
R. Patel · Westgate
From spreadsheet to software
We usually start from a sheet like this one. We keep what works, the columns and habits your team already knows, and fix what doesn’t.
Drag the handle, or focus it and use the arrow keys.
What we build
Every tool is shaped around your workflow, and built from the same dependable parts.
Add, edit and find customers, jobs, stock or bookings on screens made for the task, not a grid of cells.
Boards and lists that move work from enquiry to invoice, with owners, due dates and a history of every change.
Decide who sees prices, who can edit and who only sees their own work. Every change is logged with a name.
Live dashboards for the numbers you check every week, plus CSV and spreadsheet exports for your accountant.
Reminders before jobs are due, status emails to customers and a Monday summary, so nothing depends on memory.
We bring in your existing spreadsheets, and connect to your accounting software or calendar where they allow it.
Reporting
Reports read from the same data your team updates, so they’re never a day behind. Pick the few numbers you actually check, and have them emailed when you want them.
Mon 5 – Sun 11 Oct · sample data
| Day | Crew hours | Jobs |
|---|---|---|
| Mon 5 Oct | 32 h | 5 |
| Tue 6 Oct | 42 h | 6 |
| Wed 7 Oct | 28 h | 4 |
| Thu 8 Oct | 53 h | 8 |
| Fri 9 Oct | 46 h | 7 |
| Sat 10 Oct | 19 h | 3 |
| Sun 11 Oct | 0 h | 0 |
From Fernbrook Ops
To Sam Reyes, office
Week of 5 Oct: 33 jobs completed, 3 overdue
33 jobs completed in 220 h of crew time, 94% on time.
Needs attention
This week: 14 jobs scheduled, 3 still need a crew.
Open the dashboardProcess
Custom software shouldn’t be a leap of faith. You see it working on your own data early, and your team shapes it as it’s built.
Tell us how jobs move today and what hurts. A screenshot of the spreadsheet you’re outgrowing helps.
We sit with the people doing the work, then send a written scope of screens, roles and integrations, a fixed price and a dated plan.
A preview loaded with a copy of your real data, growing every week. Your team uses it early and tells us what’s missing.
We move your data across, check the counts with you, train each role and keep adjusting as the business changes.
Your quote
Internal tools are quoted after a short workflow review, once we know which screens, roles and integrations you need. Hosting and the database run on your own accounts, at cost.
What we'll build, page by page or screen by screen, and what's out of scope, in plain words.
One price for the agreed scope. It only changes if the scope does, and only with your OK.
When the first preview arrives, when each part lands and when you go live.
The code, the design and every account, in your name from day one.
Hosting, email and any other services listed one by one, paid to each provider at cost.
FAQ
Yes, and it’s usually where we start. We go through the sheet with you to merge duplicates and tidy inconsistent entries, import it, and check the totals match before anyone switches over. If some of your data lives in other software, we look at whether it can be exported or connected.
Also from the studio
Get a quote
Send a screenshot and a few lines about how work moves through your team. We’ll come back with what a first version could look like, and an honest view on whether custom software is worth it for you yet.